Jul 14, 2023 Blogs

Elevate Your Productivity by Embracing These 5 Essential Office Design Changes

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The traditional office environment has undergone significant changes in recent years, largely driven by evolving work cultures and the realisation that a well-designed workspace can have a profound impact on employee productivity and satisfaction. With an average of 8-12 hours per day spent at their desks, most employees spend a lot of time at their office space. Recognizing this, opting for custom-designed managed office space to meet the needs of employees has now become a powerful tool for companies to enhance productivity. Employers are now changing managed office design to create an environment that fosters collaboration, creativity, and overall well-being.

So how do you create a healthy office environment?

Happiness and wellness are subjective, especially in office environments where individuals work in a variety of ways. This is the challenge that many organisations confront when attempting to build a healthy workplace environment that accommodates the many functions and personalities inside a firm. We, at iKeva, understand that the key is to understand not just the many sorts of tasks and how they are carried out, but also how business culture influences productivity and well-being of your team. That’s why, when we discuss your enterprise office, we sit together with your team and discuss the layout.

Here are five key changes in managed office design that can positively impact office productivity:

Open and Flexible Workspaces:

Gone are the days of cramped cubicles and isolated workstations. Spacious and well-lit office layouts even in coworking office spaces or hybrid model of work have gained popularity as they encourage collaboration, communication, and teamwork at your flexi office. By removing physical barriers and creating shared office spaces, employees are more likely to engage with one another, exchange ideas, and solve problems together. Additionally, flexible office spaces allow individuals to choose the most suitable space for their tasks, promoting autonomy and efficiency.

However, it’s crucial to strike a balance in managed office designs in plug and play office spaces. Providing quiet zones or dedicated spaces for focused work can help minimize distractions and maintain productivity. Breakout zones, storage units, view from the workstations, and ergonomic furniture also play a vital role in creating an environment that caters to different work styles and preferences.

Incorporating Biophilic Design Concept:

The inclusion of natural elements, such as potted plants, nature-based designs in frosting, natural light, and outdoor views, has been shown to positively enhance the sense of well-being and productivity. Biophilic design principles emphasize the connection between humans and nature, creating a more harmonious and relaxing work environment.

Controlling ambient noises and having some greenery around may significantly boost employee engagement. Integrating greenery throughout the office, incorporating natural materials, and optimizing access to daylight can improve mood, reduce stress, and increase creativity. The biophilic design also includes features like vibrant interiors, indoor gardens, and water elements, all of which contribute to a more visually appealing and vibrant workspace.

Ergonomic Furniture:

Employee comfort and well-being directly impact their productivity. The ergonomic design of furniture with lumbar support focuses on creating workstations that support proper posture, reduce physical strain, and minimize the risk of injuries. Adjustable desks, ergonomic chairs, and monitor stands that promote eye-level viewing are essential components of an ergonomic workspace.

By providing employees with comfortable and healthy workstations, companies can help prevent fatigue and musculoskeletal issues. When employees are physically comfortable, they can concentrate better and maintain higher levels of productivity throughout the day.

Technology Integration:

In today’s digital age, technology is at the heart of every modern workplace. Office design must account for the integration of technology to support seamless workflows and enhance productivity. Be it restricted access control, 24×7 power backup, high speed WiFi, or visitor management system or even AV equipped meeting rooms and video conferencing facilities, a well-designed office space for rent should provide easy access to the tools and technologies employees need to perform their tasks efficiently.

In addition, collaborative technology solutions, such as digital whiteboards and project management platforms can also foster effective teamwork and streamline communication among team members. Technology integration eliminates barriers and empowers employees to work smarter and more collaboratively, ultimately driving productivity.

Collaborative spaces:

iKeva is a managed workspace provider with community and member benefits. These community events like speaker sessions, workshops, celebration of festivals, etc foster a sense of belongingness among the various companies working out of the same center, and even different centers. iKeva organizes C Cube, Townhall, members’ birthday celebrations, speaker sessions, and lots more events for our vibrant and engaged community. At our centers, the members get together at common areas such as breakout zones, pantries or conference rooms during such activities.

Recognizing the importance of employee well-being, many companies are now incorporating dedicated spaces for relaxation, rejuvenation, and mental breaks. These spaces can take various forms, including wellness rooms, meditation areas, game rooms, or comfortable lounge areas. In fact, many studies have been conducted on this subject and reports have indicated that taking regular breaks and engaging in activities that promote relaxation and stress reduction have been shown to boost productivity and overall job satisfaction. Well-being spaces provide employees with an opportunity to recharge, refocus, and return to their tasks with renewed energy and clarity.


Summing up

In conclusion, office design has a significant impact on employee productivity, collaboration, and well-being. Open and flexible spaces, biophilic design, ergonomic workstations, technology integration, and well-being spaces are key trends that are revolutionizing the modern workplace. By implementing these changes thoughtfully, organizations can create environments that inspire creativity, foster collaboration, and ultimately drive higher levels of productivity among their workforces. Investing in office design is an investment in the success and growth of a company in today’s competitive business landscape. Hence, it is no wonder that many managed office spaces maintain these parameters to boost employee productivity.

With iKeva, you can experience your ideal custom-designed managed office in Bangalore space at one of our enterprise centres in Hyderabad, Bengaluru, or Mumbai today! Book a tour or give us a call, our friendly team with professional expertise will be delighted to assist you in finding your perfect office space.